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| geplaatst door |
datum
plaatsing: |
termijn
realisatie |
budget /
salaris |
| enhrpatrick |
02-09-10 15:23 |
onbepaald |
op uurbasis |
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| Hoofddorp |
17 |
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project titel
Pa (personal assistant) ..
afrondings toelichting
Beste Freelancers,
Bedankt voor uw reacties. Helaas is de opdracht inmiddels ingevuld.
Met vriendelijke groet,
Patrick Lotte
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project omschrijving
Job purpose
Provide personal administrative support to the Board. Duties include general secretarial
and project based work. Project a professional company image through in-person and phone
interaction.
Result fields
• Responsible for the company’s meetings plan
• Maintain calendar, scheduling appointments for President and CFO.
• Keep action list and follow up or escalate deadlines
• Manage President’s email, prioritise, screen and reply.
• Screening telephone calls, enquiries and requests, and handling them when appropriate
• Ensure the efficient organisation of (Board) meetings, prepare documentation
and track follow up’s, distribute agendas and take minutes.
• Facilitate and arrange all travel
• Attend meetings and other conferences to support the board
• Independently carry out routine matters for the Board.
• Administrative support (prepare letters in Dutch & English language, ideally Japanese,
send e-mails, expense reports)
• Prepare correspondence, reports, and materials for publications and presentations.
• Project-based work.
• Support Strategic Planning Process with Corporate Strategy Director
• Other (personal / private) duties as assigned
4. Communication
Internal: the contacts that are required to perform the described position.
All board member and Sr. Management team worldwide.
External: the contacts required to perform the described position.
Auditors, banks, clients, suppliers
Requirements
Knowledge and experience
• HBO (higher vocational education) diploma
• > 5 years of working experience as Assistant on management / board level in an
international company or organisation.
• Computer literate – Excel, Word, PowerPoint
• Good command of written and spoken English and Dutch.
Personal skills
• Written and verbal communication
• Assertiveness
• Flexibility
• Proactive
• Planning and organising
• Discretion and confidentiality
• Stress resistant
• Accurate
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