The Personal Assistant (PA) will be the main support function of the VP Network Engineering in his daily activities. The PA will be able to support on the daily basis with the administrative assistance. She/he will be able to produce executive presentations as well as preparing financial overviews.
The PA will as well support the director level team in organising travel when required.
Provide a consistent high level of Personal Assistance to VP NE on a daily basis, incl;
Manage calendars, arrange meetings and ensure there are no conflicts
Submit expense claims on regular basis
Attend (bi)-weekly staff meetings & register actions
Assist with weekly staff reports
Assist with arranging interviews
Arrange business travel
Assist with setting up new hires (TRF, laptops, phone connections, ID badges etc)
On ad hoc basis/request organize workshops, team meetings etc.
General Administration tasks
Submit Purchase Orders and chase on actions
Ensure timely receipt of services/good & reconciliation of invoices/timesheets against PO
Manage VP’s financial overviews supporting spend tracking, employees’ expenses & budget reviews
Support/build PowerPoint presentations
Project overview support
a. SPOC for both departments with regards to Clarity resources planning
Educated to degree level (A’ level education considered)
Completed training in excel and PowerPoint is a pre
A minimum of four years PA/secretarial experience at a senior level
Experience in creating financial overviews for tracking purposes
Experience working in an international and multicultural environment
Knowledge of Oracle and I-buy is an advantage
Advanced skills with MS office applications e.g. Word, Excel and Powerpoint
Ability to learn quickly about the basics of Cable industry
Proactivity in dealing with all administrative matters
Professional and frequent communication with the VP
Shorthand and excellent typing skills
Speed and accuracy are essential
Excellent organizational skills
Excellent communication skills, both verbal and written
Proven ability to work under pressure and to tight deadlines
Flexible and mature approach with ability to work unsupervised
Fluent in spoken and written English
12 months with option to extend
Are you interested and do you match with the above mentioned profile? Send you resume in Word format with a digital picture by email, your rate and availability.
Who are we?
ItaQ Interim Professional BV is a recruitment & consultancy agency and specialized to interim positions in the ICT sector.
The interim professionals from ItaQ have a bachelor degree and working experience of at least 5 years.
We deliver Project-/programmanager, Analyst/architects and experts on the area of ERP/CRM/Data warehousing/Applications, Internet & E-business, Outsourcing, Information security & Auditing and (Tele) Communication.
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