Executive Assistant

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HT-Executive Assistant


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Backoffice ItaQ


This position provides a high level of secretarial and administrative support to the Managing Director. The assistant provides hands on support to the MD’s office for both long- term projects and day to day activities ensuring the smooth running of the MD’s responsibilities.

Main Responsibilities

  • Manage MD’s (complex) business schedule. Check and review corporate / events calendar and ensure MD’s awareness of and attendance to key meetings. Flag and resolve any conflicts independently. Keep the teams informed of calendar and schedule.

  • Set up conference/telepresence calls and meetings/appointments - arrange meeting rooms, catering, distribute and/or prepare copies of materials. Take and distribute minutes of meetings and follow up on action points where necessary.

  • Arrange all business travel (tickets, hotels, taxis, etc.) for the MD and his team and ensure the appropriate approvals are obtained and registered.

  • Coordinate and organize any internal/external events for MD’s office, such as conferences, budget review meetings and any personnel/team events.

  • Assist with general project/program support as requested; liaise with consultants and the PMO director on planning and progress of various projects and keep MD appraised of status.

  • Maintain documents, files and records (e.g. administrative records, expense claims, personnel files, etc.) for the purpose of providing up-to-date reference and audit trail for compliance. Where needed set up filing systems. General database management for the MD / CPO.

  • Communicate and work effectively with internal and external executives and their staff. Act as a team lead for the other assistants within the MD’s organization; monitor and coordinate overarching support tasks/duties as to maximize efficiency and effectiveness.

Job requirements Executive Assistant

  • MBO+, but ideally HBO level education - secretarial training qualifications preferred.

  • At least 5-10 years advanced secretarial/administrative experience in an international environment.

  • Possess a “business professional” mindset and personal presentation. Must possess a flexible attitude towards the role with a high level of personal adaptability.

  • Have process, coordination and project management capabilities.

  • Ability to multi-task, prioritise, meet tight deadlines and work under pressure.

  • Good MS computing skills: Word, Excel, Outlook, Power point.

  • Fluent in at least the English and Dutch language – other languages are a plus.

Additional information


Amsterdam area




40 hours per week with renewal option


Chloé Munier


Are you interested and do you match with the above mentioned profile? Send you resume in Word format with a digital picture by email, your rate and availability

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1 reactie

  • Datum
    11-07-2016 11:43

    Reactie is prive en alleen zichtbaar voor de opdrachtgever en de plaatser van de reactie.

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