PMO banking project

Opdrachtomschrijving
The PMO Support Assistant reports into the Project Manager (s) or in his absence the program manager.

Key Accountabilities

• Provide efficient, effective and timely project support for Program support activities.

• Support activities driving the timely delivery of accurate contract deliverables.

• Improve communication, provide support to project management, project promotors and project leads (if necessary).

• Maintain awareness around program and project priorities, issues, concerns and requirements.

• Ensure compliance with the Bank’s rules, policies, procedures and guidelines together with all relevant regulatory and statutory requirements.

Responsibilities

• Project Administration support tasks

• Plan, organize and direct all activities as required for the full implementation of Program goals and objectives.

• Support in the development, completing and finalization of project deliverables according to the project timelines.

• Point of contact between the several project members and PMO.

• Arrange meetings and logistics.

• Track register and report vacation planning of all PMO members.

• Ensure timely preparation of information and other written documents/material as required for implementation of project activities.

• Update schedules according to planning changes.

• Send weekly updates to Working Group members on their open actions.

Develops and Documents the following documents
o Steering Committee decks
o Power Point presentations
o Steering Committee meeting minutes
o Talking papers
o Meeting Agendas and minutes
o Update Working Group task lists/ work break down schedules and inform working group members on a weekly base

Knowledge and skills

• The function requires an intellectual and working background at HBO level and/or experience in a similar function or relevant area.

• The function requires knowledge and understanding/experience of/with the bank&business, policies, rules and guidelines.

• At least an intermediate command of Microsoft Office Word, Excel, Outlook, and PowerPoint; knowledge of Microsoft SharePoint, and Adobe Acrobat.

• Must be able to multi-task, prioritize activities, meet deadlines, and effectively interact across all levels of management.

• Must be strongly detail-oriented with excellent organizational skills.

• Excellent written and verbal communication skills with excellent interpersonal skills.

• Confident self-starter, quick-learner, assertive about tracking down information and asking questions.

• Must take initiative to learn tasks and perform work independently.

• Must be able to read, write and speak English.

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