Senior Assistant Finance

Duties
Under the direction of the Section Head NATO Security Investment Programme (NSIP), the candidate will perform duties such as the following:

Assisting the Financial Officer in

• Making sure that the Contract Notifications are received on time from Acquisition and are up-to-date in CIRIS compared to all the approved POs within the Financial System (ERP);

• Updating the internal database concerning all the bookings made in CIRIS;

• Loading in the Financial System (ERP) all authorizations (Customer Agreement & Revenue) received from the Infrastructure Committee (IC) via Decision Sheets as well as all the SLMB Exceptions (such as Recoverable, Unrecoverable, APF Overrun) and Pre-financing authorizations

• The coordination and approval of the Purchase Orders (PO)

• The preparation of the Quarterly Financial Report (QAFR).

• Providing guidance and reports upon request by Project Managers or other departments;

• Work with IBAN on annual audit and project audits for obtaining Certificate of Final Financial Acceptance (COFFA)

• A close relationship with different departments with the Chief Operating Officer and Acquisition Office.

• Support Business Partner role to Service Lines and high profile projects

• Preparing status reports as required;

• Preparing fiscal and financial reports as required;

• Preparing statistical information for briefing documents;

• Participating and providing inputs to the quarterly and annual NSIP Cost to Complete (CTC) related to the Agency quarterly financial closing and annual Financial Statements;

• Participating in Project Boards or meetings as Finance SME;

• Participating in the internal organization of the NSIP Branch by keeping track of assigned tasks and timelines, and managing the NSIP Branch web portal (SharePoint);

• Support process and tool development (CIRIS, ERP, BI)

• Performing any other duties as may be required.

Requirements

• Higher vocational training in business administration, public administration, finance, management, accounting or related discipline with 2 years post related experience. Or a secondary educational qualification with 4 years post-related experience:

• Demonstrable skills and experience in areas such as financial execution, accounting and/or auditing, including knowledge of International Public Service Accounting Standards IPSAS or International Financial Reporting Standards (IFRS);

• Advanced Microsoft Office experience and skills, particularly Excel, Word, and PowerPoint;

• Knowledge and experience with Enterprise Resource Planning (ERP) Systems and Business Intelligence Tools (OBIEE);

• Demonstrated ability to work as an integrated member of the financial management team in a high-pressure environment.

• Proven ability to effectively communicate orally and in writing